The Resume Fix: How to Stand Out by Avoiding Common Mistakes

Brian S. Finch, Ed. D.

Your resume is often your first impression with a potential employer, and even small mistakes can cost you a job opportunity. While crafting a resume may seem straightforward, many job seekers make common errors that undermine their qualifications. Recognizing these pitfalls—and learning how to avoid them—can significantly improve your chances of landing an interview.

Typos and Grammatical Errors

One of the most frequent and damaging mistakes is submitting a resume with spelling or grammar issues. These errors signal a lack of attention to detail and professionalism. To avoid this, proofread your resume multiple times. Use digital tools to check your work, but don’t rely solely on them. Ask a trusted friend or mentor to review your resume with a fresh set of eyes.

Poor Formatting and Layout

Hiring managers often skim resumes quickly, so a cluttered or inconsistent format can lead to your resume being overlooked. Common formatting issues include inconsistent font sizes, poor spacing, and lack of clear section headings. Stick to a clean, professional layout with bullet points, clear headings, and uniform font styles. Use bold or italics sparingly and consistently.

Too Long or Too Short

A resume that is either too brief or overly lengthy can hurt your chances. One page is typically sufficient for entry-level applicants, while experienced professionals may use two pages if needed. Avoid including irrelevant jobs or outdated skills just to fill space. Focus on accomplishments and experiences that directly relate to the job you’re applying for.

Using Generic Language and Objectives

Generic phrases like “hard worker” or “team player” don’t stand out to employers. Similarly, a vague objective statement like “seeking a challenging position” doesn’t provide value. Instead, use specific, action-oriented language and highlight measurable achievements. Tailor your summary or objective to align with the job posting and show how you bring value.

Not Tailoring the Resume to the Job

Sending the same resume to every employer is a missed opportunity. Employers look for candidates who meet their specific needs. Read each job description carefully and modify your resume to emphasize the most relevant experience, skills, and keywords. This not only shows that you’ve done your homework, but it also helps your resume get past applicant tracking systems (ATS).

Listing Job Duties Instead of Accomplishments

Many applicants simply list tasks they performed in previous jobs. Instead, focus on what you have accomplished. Use quantifiable results, when possible, such as “Increased sales by 20% in six months” or “Trained and mentored 10 new employees.” This demonstrates the value you added, not just the responsibilities you held.

Leaving Out Keywords

Many companies use ATS software to scan resumes for keywords that match the job description. If your resume lacks these keywords, it may never be seen by a human. Carefully read job listings and incorporate the same terms and phrases used in the posting—assuming they truthfully describe your skills.

Avoiding common resume mistakes requires careful planning, attention to detail, and a willingness to customize your application for each opportunity. By proofreading thoroughly, using a clean format, highlighting accomplishments, and tailoring your content to the job, you can present yourself as a polished and professional candidate ready to take the next step in your career.

Brian S. Finch, Ed.D. is a dedicated training specialist on the learning and development team at Goodwill Industries of Central North Carolina. With 26 years of experience in secondary and higher education in Maine, Massachusetts, Georgia, and North Carolina, he leverages his expertise in adult learning and curriculum development to design and deliver training opportunities to the Triad Goodwill community.

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